SD38 Facilities Services

The home of the Facilities Services Division and Richmond Project Team

Availability and How to Book

Application for After School, Evening, and Weekend Use

If you are interested in submitting a rental request, please fill out the rental application form and submit it to the Facility Rentals Office Requests must include all times required including set up and take down. Access to space will not be permitted prior to or after the times stated on the approved license.

Applications for space must be submitted a minimum of fifteen (15) business days prior to the first date of use. Available facilities will vary annually and are subject to change based on the needs of the District.

  • Secondary gyms are heavily used for school programs and not typically available for weekday bookings. Weekend requests are subject to approval and are only available for larger tournaments.
  • Elementary gyms are more readily available.
  • Cafeteria kitchens are not made available for community use.

Our spaces are available for private booking from October to June. However, longer-term rental licenses are made available to user groups for a maximum period of one school year from September to June (excluding winter/spring/summer breaks and statutory holidays).

Once your application is submitted the Facility Rentals Office will be in touch to gather any additional documents that may be required (Insurance, Non-Profit Certificates if applicable, Payment). As each request is unique in nature, we are unable to provide timelines on when applications will be approved, but we will be in touch as soon as there are any updates we can provide.

Application for Childcare Operators

When space for childcare becomes available, a Request for Expression of Interest (REOI) will be advertised on the SD38 Facilities Services website, along with the requirements for that particular space. Operators wishing to open childcare programs in the district are encouraged to continuously monitor the website at the link here for future callings.

Application for Commercial Filming/Photography

Contact or 604-668-6036 for more information.